How to Insert Figure and Table Captions in Word

How to Insert Figure and Table Captions in Word

This tutorial shows how to insert figure and table captions in Microsoft Word. The benefit of using Word’s caption tool, as opposed to just typing the caption under each figure or table, is that the caption numbers will automatically update as you add figures or tables.

Steps:

1. Right-click on the first figure or table you want to caption.

2. Select Insert Caption from the pop-up menu.

Alternative: Select the figure or table and then select Insert Caption from the References tab in the ribbon.

3. Select the Label menu arrow in the Caption dialog box.

Label menu arrow in the Caption dialog box in Word 2019 / Word 365

4. Select the option you want from the Label drop-down menu:

Daily Occurrence (This is an uncommon selection.)

Equation (This is an uncommon selection.)

Figure

Table

5. The default option is Figure. This option is appropriate for visuals such as graphs, charts, photos, illustrations, and maps.

Label menu in the Caption dialog box in Word 2019 / Word 365

6. Select the Position menu arrow.

Position menu arrow in Caption dialog box in Word 2019 / Word 365

7. Select the option you want from the Position drop-down menu:

Above selected item

Below selected item

8. The default option for Figure is Below selected item. The default option for Table is Above selected item. These defaults will be appropriate for most situations.

Position menu in the Caption dialog box in Word 2019 / Word 365

9. Type your caption after the label and number in the Caption text box.

Caption text box in the Caption dialog box in Word 2019 / Word 365

10. Select the OK button.

OK button in the Caption dialog box in Word 2019 / Word 365

11. Your caption will now appear with your figure or table.

Sample figure with caption

12. Save your document to save your newly inserted figure or table captions.

 

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